Buy or Rent A Printer and Photocopier

Essential Office Automation equipment include phones, computers and projectors and a copier machine/printer. However, a photocopier and printer are costly equipment and therefore it is prudent to contemplate whether to buy, lease or rent a copier/printer. It is a common consideration for most companies and it is important to understand the differences between buying, leasing and renting a copier/printer. There are various options available for getting a copier machine on rental in Gurgaon. However, the decision on whether to buy, lease or rent a copier/printer ultimately depends on the spending capabilities of a business as well as their need for print

Leasing vs. Renting vs buying

1.   Difference between leasing and buying

When you buy an item by paying money upfront or on instalments, the product becomes yours. If you lease any equipment like a copier and printer equipment, you take possession of the item by agreeing upon a contract with defined conditions and time period.

2.   Leasing and renting difference

Renting and leasing are very similar in arrangements. A photocopier lease agreement tends to be more flexible but the terms of the contract are for a shorter duration thus impacting the overall cost.

3.   Cost-effectiveness

Keeping in mind the overall cost impact, leasing or renting a copier/printer is more cost-effective because unlike buying, leasing and renting do not have an upfront capital expenditure. Usually, a fixed monthly rental is paid for the equipment thus leaving the companies to use their working capital in other growth investments required for the company.

4.   Latest versus old models

The benefits of leasing or renting instead of buying a copier/printer also helps protect against obsolescence from the quick and ever-evolving technology cycle.

Service Contract- terms to be understood in Renting or leasing for Long Term vs. Short Term.

1.   Long Term Contract/ agreement

o    A standard leasing or rental contract period can vary between 3 to 5 years.

o   As the principal amount is amortized in a long-term contract and thus translates to a lower monthly payment.

o   This is a good option for companies where the use of copiers/printers will be high. Depending upon the utility of the equipment one can determine the terms of the contract.

o The long-term contract allows a technology refresh option so that they can upgrade their existing IT infrastructures at a regular schedule 

2.   Short Term Contract/ agreement

o   Short term agreements have tenures ranging between a few months to a year as well.

o   This is a suitable option for those companies that are uncertain of their business outlook or perceive that there will be less utilization rate.

o  Such companies also may consider renting a refurbished machine from the printer rental servicesin Gurgaon, as it will be more reasonable and not pinch the pocket.

Maintenance Services: Buying vs. Leasing vs. Renting -Copiers/printers need constant maintenance. Maintenance services may include labour for break-fix, spare parts replacement, and toner and consumables replenishment.

o    If you are buying a copier/printer, maintenance services are usually limited to a certain warranty period.

o    If leasing a copier/printer, the responsibility of maintenance lies with the rental or leasing company. However, the terms and conditions of the contract must specify the same.

o  On the other hand, there will be a fully comprehensive maintenance service contract provided by the rental service provider to complement the rental agreement. Getting a copier machine on rental in Noida thus will provide the best value for money.

Net Office provides multiple brands of copiers on various payment schemes, be it on outright purchase, leasing or rental basis. Printer rental services in Noida provide machines including printers, copiers, scanners and faxes; and managed services including maintenance and toner replenishment.